STUDent activity account resource center

MICROSOFT EXCEL (.XLS) SPREADSHEET FORM

Enter your deposit detail information onto this spreadsheet, and it will do the math for you!
Then just print it out and sign it!

ADOBE ACROBAT (.PDF) FORM

Use Acrobat Reader to view and print out blank copies of this form. Then complete it with all necessary information and do the math.

MICROSOFT EXCEL (.XLS) RECORDING SPREADSHEET

Find your account worksheet, then enter each deposit and payment just like a checkbook and it will do the math for you!  Then just print it out and sign it!

NJ PAY-TO-PLAY VENDOR INFORMATION PACKET

This document summarizes what documentation is being required by our district Business Office, and provides information and weblinks for vendors to quickly and easily obtain it.

When
downloading any of these forms, if you get a warning box like this...

Click the OPEN
button!

You may have to do this TWICE!

Requirements for Student Activity account deposits:

• All currency must be grouped by denomination and facing in the same direction.  You must fill out the quantity and value for each denomination.

• Coin deposit must be rolled - NO loose coins will be accepted.  You must fill out the quantity of rolls and total value for each denomination. Rolls for all coin denominations are available in B-16.

• Complete the Deposit Detail Summary, or provide ALL of the following information on an attached spreadsheet:

  • For CHECKS: the name printed on the check, check number, and amount for EACH individual check.  Also, you must submit THREE sets of photocopies of all checks.  Please photocopy multiple checks on each page - you may reduce when copying to maximize the number of checks per page.

  • For CASH:  the name of the student or parent that the cash came from and the amount of EACH individual cash submission of $25.00 or more (field trip fee, yearbook, anything tangible that was purchased, etc.) must be filled out.  For a deposit that contains numerous and/or anonymous insignificant payments, just list the general revenue source. (pizza sale, ticket proceeds, etc.) and the total amount submitted.

  • Sign the bottom of this form where it says “Signature of Teacher/Advisor”, and then personally hand in the completed form and all cash/checks to me in B-16.

Once the deposit has been made:

• You will receive a receipt which will have attached to it one copy of the following:  Deposit Detail Form, Check Copies, and the Bank Deposit Slip.

• You will need to enter each completed deposit (and also each purchase order request) onto your account spreadsheet.  These spreadsheets will be collected in December and June for audit by the Board Business Office.

Thank you in advance for your cooperation regarding these procedures.  If you have any questions, please see Mr. Miller in Room B-16 or send an e-mail.